28 Jun 6 key points of Event Management
You have been involved in an event at least once in your life: was it your company’s Annual Congress? Maybe you’ve just watched the Oscars Ceremony on TV? Or perhaps you have enjoyed a fireworks night in your hometown? Whatever event it was, there are event management professionals working restless behind the scenes to provide the best experience to everyone involved; starting from invited guests, sponsors, and of course, spectators. Event Management consists in planning, developing, coordinating and running smoothly an event, big or small and almost in any kind of business.
The big unknown: Research
After the client has delivered a complete briefing with all the needed insights, there is a huge work stage that everyone should be aware of, and that is research. Research is one of the most important stages of Event Organisation. There are several questions you need to ask yourself if you are about to organise an event. If you are to exceed expectations, know well what you are doing.
Teamwork = Successful event
Human resources are most valuable – not only during preparation – but especially when the event is running. It is most likely that different teams come together like internal organisation team and external suppliers. Success can depend on how every professional is going to do their job.
Event Managers have to take care of receiving high-standard work together with the flexibility and commitment that all events need. It is of high priority that the services requested fulfil the expectations if you want to succeed.
Communication is the key on the event management
For an event to flow smoothly, communication between individuals is a must.
Internally, optimize human force by assigning specific tasks and making sure everyone knows at every moment what their jobs are and how are expected to result.
Guests and spectators can’t be left out of continuous information that should flow during an event. Attendees need to know at all moment what is going on, where they have to go or what is prepared next. Placing signage and posting the programme somewhere everyone can see will help.
During the course of an event, wasting time in coordinating teams and informing attendees can be perfectly avoided if you have your homework done.